4 strategies for reaching index zero in mail

Before knowing about reaching to zero-index in mail first, we discuss about rules of email management:

Following are the rules for management mail:

1)All emails are not equals-
-  20% of our emails will consume 80% of our focus. Don't fight it. Welcome that handful of emails and quickly handle the remaining 80%. 

2)Our time is precious-
-  We won't be able to read and take action on every single email we receive. The input will always exceed the output.

3)Less is more-
- We're sending an email -- not an essay, a thesis paper, or a book. One-line emails are okay, 10 paragraph emails are not.

4) Lose our emotions-
- Everyone feels overwhelmed. We can't concern ourselves with feeling, though, we must focus on the doing.

5)Be honest-
- Before we can really nail "inbox zero," we have to be honest with ourselves about our priorities and set realistic time expectations.


Strategies for achieving zero-index:

1) The everyday emailer-
- The Everyday Emailer is, well, just as they sound -- they handle their inbox simply by replying to messages as they come in. 
- We are constantly inundated with emails -- from customers, employees, managers, advisors, investors, partners, dad, mom, uncle Fred, media, advice columns -- the list goes on and on.
    The four folders you will need:
-delete
-delegates
-do
-defer

2. The Traveler-
The Traveler is a hard-working business professional on-the-go. Whether they're unwinding for a week under a palm tree or crossing borders for customer deals, they desperately want to avoid the inevitable swarm of emails they'll receive upon return.

Regardless of the length of our trip or the reason for our journey, we can utilize the traveler's approach to inbox zero to help manage our email overload. 
3. The Executive-
The Executive is always crunched for time. They manage a company or large team. Email is their primary means of communication. They've already attempted inbox zero -- creating multiple inboxes and filters -- but it just doesn't work for them. They need a better strategy.

According to Tony Hsieh, CEO of Zappos.com, we must process 10 of yesterday's emails before we're allowed to look at any emails we receive today. Tony calls this process "Yesterbox." 
4. The Entrepreneur-
The Entrepreneur is tech savvy, has set up multiple inboxes, and uses shortcuts and labels. As soon as they read an email they make a decision: Delete, archive, reply. They're looking for extra tools and tips that will take their email management to the next level.

There are some who already own their inbox. Multiple inboxes, labels, filters, shortcuts -- they have it all down. But, there's always room for improvement.

Entrepreneurs typically spend two to three hours in email each day. With email consuming such a large investment of our time, we need a smart process to help us get the biggest return.

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